Review the invitation messages to make sure that all listed dates, times, and meeting details are accurate
Be sure that you have received both the Invitation e-mail for distribution to participants, and the Host e-mail with the Host-Key
Distribute the full WebEx invitation message out to your event participants
Please be aware, there is a limit of 3 months (forward looking) for DA WebEx meetings. The main reason for this is the time and effort needed to change meetings due to changes in circumstances.
Once you schedule a meeting with the /wiki/spaces/WebEx/pages/4895146700, one of the WebEx volunteer team will send you the meeting details for you to distribute to your participants. We will also send you, as the "host" organizer, the "Host Key" which you will use to manage the meeting call.
Daylight Savings for Fall 2017
Knowing when the clocks change can be a bit of a nightmare, especially when trying to schedule DA WebEx meetings across 2 or more time zones.
Here is some information that will make it a bit easier:
Before you can be a WebEx meeting Host, you must pass the /wiki/spaces/WebEx/pages/4900519938 to ensure that your participants have a good remote meeting experience. Contact the Help Team to schedule your one-on-one host training session: webex@democratsabroad.org
Host Help Pages
If you are the "Host" organizer, please review the following Help Pages:
If you need to cancel a scheduled meeting, please send a cancellation request to: webex@democratsabroad.org
Support from the DA WebEx Help Team
The DA WebEx team is here to help wherever possible, but requests for advice, training, or troubleshooting need to be made with sufficient advance time so that they can reasonably be coordinated on all sides. We are all volunteers working towards the same shared objective of turning out the vote, but as they saying goes, "Failure to plan on your part, does not constitute an emergency on ours."
If somehow the/wiki/spaces/WebEx/pages/4895146700 is not working to schedule a WebEx meeting for your group or Country Committee, please send a request e-mail with the following information to:
Please try to request your meeting event at least one week in advance to provide sufficient time for setting up the meeting and for you to be able to get the meeting invitation out to your participants. Your request should include:
Who– name of the group organizing the meeting (CC name or Committee name)
Title– of this specific meeting
Date and Time– of meeting in both EST/EDT (DC-time) and your local time zone (all calls are listed in EST/EDT)
PW– password requested (keep this simple, we will use our generic password for most general access meetings)
Host– who will be the person responsible for managing the call control features
One of the WebEx team will respond and send you the meeting access details for you to distribute to your participants.
We will also send you, as the "host" organizer, the "Host Key" which you will use to manage the meeting call.
When managing a call:
Keep in mind that the meeting starts automatically 15 min prior to scheduled start. The Host does not need to manually start the meeting.
The Host must "End the Meeting," when finished – not just close the WebEx application. If the Host closes the meeting, this will end the call for other participants
The meeting organizer is responsible for distributing the invitation emails to the attendees. (We do not need the list of participants for WebEx.)