WebEx Help Pages

How to schedule a WebEx Meeting:

(Note: you must complete the /wiki/spaces/WebEx/pages/4900519938 in order to schedule a WebEx meeting.)

1. Check the current WebEx Meeting Calendar to avoid conflicting with other scheduled meetings
   
   
2. Schedule the event in the WebEx Scheduling Form 
   
   
3. Review the invitation messages to make sure that all listed dates, times, and meeting details are accurate
   1. Be sure that you have received both the Participant Invitation e-mail for distribution to participants, and the Host Key e-mail with the Host-Key
      
      
4. Distribute the full WebEx invitation message out to your event participants
   
   

The DA WebEx team is here to help wherever possible, but requests for advice, training, or troubleshooting need to be made with sufficient advance time so that they can reasonably be coordinated on all sides.  We are all volunteers working towards the same shared objective of turning out the vote, but as they saying goes, "Failure to plan on your part, does not constitute an emergency on ours."

If somehow the WebEx Scheduling Form is not working to schedule a WebEx meeting for your group or Country Committee or you need to make a special request, please send a request e-mail with the following information to:

webex@democratsabroad.org

Please try to request your meeting event at least one week in advance to provide sufficient time for setting up the meeting and for you to be able to get the meeting invitation out to your participants.
 
Your request should include:

1. Who– name of the group organizing the meeting (CC name or Committee name)
2. Title– of this specific meeting
3. Date and Time– of meeting in both EST/EDT (DC-time) and your local time zone (all calls are listed in EST/EDT)
4. PW– password requested (keep this simple, we will use our generic password for most general access meetings)
5. Host– who will be the person responsible for managing the call control features 

One of the WebEx team will respond and send you the meeting access details for you to distribute to your participants.  

We will also send you, as the "host" organizer, the "Host Key" which you will use to manage the meeting call.

When managing a call:

1. Keep in mind that the meeting starts automatically 15 min prior to scheduled start.  The Host does not need to manually start the meeting.

2. The Host must "End the Meeting," when finished – not just close the WebEx application. If the Host closes the meeting, this will end the call for other participants

3. The meeting organizer is responsible for distributing the invitation emails to the attendees. (We do not need the list of participants for WebEx.)