Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 2 Next »

Tips and Guidance for in-room WebEx Moderators

At times, such as our Global DPCA Meetings, we need to combine remote WebEx participation with a gathering of people in a conference meeting room.

Participants in a meeting room can easily forget about the remote participants on WebEx. Having one or more dedicated WebEx moderators will help keep the meeting together and create a more positive experience for everyone.

These Moderator Tips are intended to provide orientation and guidance to moderators who may be new to WebEx and help them to create a successful and productive meeting.

 

Moderating the Meeting

  • Test your pc/workstation prior to the meeting. Ensure the audio works.  Use a headset where possible
  • login to the WebEx meeting using "Moderator" in your name – so people know what roll you are playing, and can turn to you for support
  • keep active discussion going in the WebEx chat box so that people know you are there
  • enforce the **Hand Up to "Everyone" in the chat box rule to keep a clear indication of who is in the Queue to speak next
  • provide a regular update of the names of people in the Queue by retyping the list in the chat box
  • don't let the people in the room forget about the WebEx participants – you are there to represent them and speak for them in the room
  • keep all participants on MUTE if they are not speaking to the meeting
  • help ensure that participants that are having technical issues do not derail the meeting
  • you may need to type questions to the speaker into the chat area so that everyone can understand what's being said

Hardware and Technical Setup

  • make sure that all other WebEx participants in the room do NOT connect to audio (this can create terrible audio feedback)
  • if professional microphones and an Audio Mixer are being used, make sure that all webcam or computer microphones are turned off
  • use a personal headset/earphones if you are connecting to audio or have any other sound coming out of your computer
  • make sure that all speakers in the room use a microphone AT ALL TIMES, or remote participants will hear nothing
  • -
  • -
  •   

 

  • No labels