Page Comparison

How to schedule a WebEx Meeting:

(Note: you must complete the /wiki/spaces/WebEx/pages/4900519938 in order to schedule a WebEx meeting.)

1. Check the current WebEx Meeting Calendar to see avoid conflicting with other scheduled meetings currently scheduled
   
   
2. Schedule the event in advance (we ask that you request your meeting event at least one week in advance to provide sufficient time for setting up the meeting and to avoid scheduling conflicts)fill in the WebEx Scheduling Form on the wiki 
   
   
3. Review the confirmation and invitation messages to make sure that all listed dates, times, and meeting details are accurate
   1. Check the public WebEx Meeting Calendar to ensure that your WebEx event is listed as expected
   2. 1. Be sure that you have received both the Participant Invitation e-mail for distribution to participants, and the Host Key e-mail with the Host-Key
         
         
   3. Distribute the full WebEx invitation message out to your event participants
   One of the WebEx volunteer team will respond and send you the meeting access details for you to distribute to your participants.  We will also send you, as the "host" organizer, the "Host Key" which you will use to manage the meeting call.
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   Please do not schedule meetings any more than 3 months in advance without prior consultation with the WebEx team.

   Canceling, Changing, or Requesting a Recording of a Meeting

   Please use the Meeting Change or Recording Request Form to cancel your meeting, make a change to the name or times, or to request the Streaming Recording link.

   Recording & Change Request Form for WebEx Meetings

   
   

   Calendars and World Time Utilities

   • • https://www.timeanddate.com/time/dst/2017.html
     • https://www.timeanddate.com/worldclock/
     • www.worldtimebuddy.com

   
   

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   Becoming a WebEx Meeting Host

   Host Certification 

   Before you can be a WebEx meeting Host, you must pass the /wiki/spaces/WebEx/pages/4900519938 to ensure that your participants have a good remote meeting experience. Scheduled /wiki/spaces/WebEx/pages/4907009541. If you have questions, contact the DA WebEx Team:  webex@democratsabroad.org

   
   

   Host Help Pages

   If you are the "Host" organizer, please review the following Help Pages:

   1. /wiki/spaces/WebEx/pages/4900519938

   2. WebEx Roles: Host, Presenter, & Participant

   3. How to manage a WebEx meeting as the "Host"

   4. In-room Moderator Tips and Guidance

   
   

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   Help Tips for WebEx Users

   The following pages will help first-time WebEx users to get set up and oriented with WebEx on their personal computer:

   • How to Join a WebEx meeting (outdated)
     
   • How To SetUp WebEx on your computer
     

   
   

    

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   Support from the DA WebEx Help Team

   
   

   The DA WebEx team is here to help wherever possible, but requests for advice, training, or troubleshooting need to be made with sufficient advance time so that they can reasonably be coordinated on all sides.  We are all volunteers working towards the same shared objective of turning out the vote, but as they saying goes, "Failure to plan on your part, does not constitute an emergency on ours."

   Quick Links:

   WebEx Meeting Calendar page

   WebEx Scheduling Form
   

    

   If you are the "Host" organizer, please review the following Help Pages:

4. WebEx Roles: Host, Presenter, & Participant

How to manage a WebEx meeting as the "Host"

If you cancel a scheduled meeting, please send a cancellation request to webex@democratsabroad.org

 

If you are not able to use the form above to If somehow theWebEx Scheduling Form is not working to schedule a WebEx meeting for your group or Country Committee or you need to make a special request, please send a request e-mail with the following information to:

webex@democratsabroad.org

Please try to request your meeting event at least one week in advance to provide sufficient time for setting up the meeting and for you to be able to get the meeting invitation out to your participants.
 
Your request should include:

1. Who– name of the group organizing the meeting (CC name or Committee name)
2. Title– of this specific meeting
3. Date and Time– of meeting in both EST/EDT (DC-time) and your local time zone (all calls are listed in EST/EDT)
4. PW– password requested (keep this simple, we will use our generic password for most general access meetings)
5. Host– who will be the person responsible for managing the call control features 

One of the WebEx team will respond and send you the meeting access details for you to distribute to your participants.  

We will also send you, as the "host" organizer, the "Host Key" which you will use to manage the meeting call.

When managing a call:

1. Keep in mind that the meeting starts automatically 15 min prior to scheduled start.  The Host does not need to manually start the meeting.

2. The Host must "End the Meeting," when finished – not just close the WebEx application. If the Host closes the meeting, this will end the call for other participants

3. The meeting organizer is responsible for distributing the invitation emails to the attendees. (We do not need the list of participants for WebEx.)

4. If you cancel a scheduled meeting, please send a cancellation request to webex@democratsabroad.org