Schedule for Membership Certification, 2017
January 31 - the IT team will create a last snapshot of your country membership list
February 10 - by February 10th, the secretary will have sent you your membership count along with the membership verification form
February 20 - all membership verification forms are due
More details:
On January 31, in accordance with the DA Charter, the Global IT Committee will take a snapshot of the membership database. This snapshot is the data for the membership certification process. That means that any changes to the membership database made after the snapshot — including updates to the Last Verified Date field — will not be reflected in the membership count. (The time of the database snapshot will be midnight Hawaii time on Jan 31, which is February 1, 0800 UTC.)
By February 10, I (International Secretary) will send each Country Committee Chair their information on how to find their membership count based on the snapshot report and a certification form. (As always, many thanks to our IT volunteers, who do all the work to get membership counts from the snapshot on January 31.)
By February 20, each Country Committee Chair must have filled in their certification form, with the virtual signature of the Chair and the Secretary, to the International Secretary at secretary@democratsabroad.org.
A Country Committee Chair may challenge the membership count for his or her Country Committee by submitting a different number and indicating on the certification form that the submitted number is not the same as that provided in the database snapshot report. In that situation, I will work with the Country Committee Chair and the Regional Vice Chair to resolve the discrepancy.
Keep in mind that certifying your membership count and sending your current bylaws are requirements for compliance with the DA Charter. Country Committees that are deemed out of compliance will not have votes at the DPCA Global Meeting. The final vote allocations depend on which Country Committees are in compliance and the final membership counts. So I will release the vote allocations in the second quarter of the year, after receiving the results of Country Committee elections all over the world.
Process for Membership Certification, 2017
The process for certifying your membership is straightforward:
1. Look your membership count number up here (login/pwd = dems/dpca): numbers to come....
2. Add your count to the following certification form
3. Sign. Send in to secretary@democratsabroad.org.