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- Report on the past year to your membership, and discuss plans for the next.
- Discuss and vote on changes to your bylaws (if there are any proposed changes).
- In odd numbered years, hold elections for your country committee. (Review the CC Election Procedures for best practices for elections.)
- If required by your bylaws or mandated by your Executive Committee, hold special elections to fill vacancies or confirm appointments.
AGM Regulations
- Most of the applicable rules appear in each country's bylaws. Be sure to review the entire bylaws when you prepare. For example, the descriptions of officers' positions may include a requirement to report at the AGM.
- Provide a notice of the meeting time and date to all your membership. The schedule for the notice will likely be indicated in your bylaws, otherwise it is 30 days.
- Ensure you have a quorum (check your bylaws).
- Take meeting minutes and submit these minutes to the International Secretary
- To hold your AGM before July 1 of each year – or before the deadline indicated in your bylaws.
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