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DA Policy on Contacting Members and Access to Membership Data

Policy Statement and Guidelines on using our membership database as the exclusive tool for communicating with DA members

Emailing:

  • ALL

    All unsolicited Country, Chapter, and Caucus

    group emails must ONLY

    Group Emails can only be sent

    FROM

    from the Nationbuilder platform. This is a firm rule.

    THIS MEANS:  ANY unsolicited email that you send to your chapter, country or caucus lists MUST be sent from Nationbuilder.  This includes:  Monthly newsletters, event announcements, sub-group meeting announcements - ANYTHING that is not a response to an individual member question or email.

    • WHY: Members see the email comes from a DA email address, which is a trusted source.

    • ALSO: This ensures that emails are only sent to current members, and not people who have changed their minds about membership - in DA, or your caucus.

    • AND: sending from a personal email address outside the DA email domain is ipso facto a breach of your Confidentiality Agreement.  If we find that this has occurred, we will have to suspend your administrative privileges.

    • If you have any questions about this, ASK YOUR IT LIASON or the IT Team.  DO NOT just go ahead and send emails first and ask about it later.  

    • This does NOT mean that you cannot answer an email that you receive in your inbox from an individual member.  Email aliases will remain set up to forward any incoming messages to your personal inbox.  

  • Keep your Members informed about relevant issues, but be careful not to inundate them with messages.

    • WHY:  We know from our own experience that people receive a lot of political messaging. We want to avoid the dreaded Email Fatigue that leads some to unsubscribe from all DA mailings.

...

  • If you need concrete advice before setting out to do something with DA email or member data, or if you have any questions, email the IT Team at: helpdesk@democratsabroad.org.