20:05:37 From Kimberly Wong : Is this just a word Doc? You are sharing a doc 20:07:43 From Anders Hove (GIZ) : Anders Hove: present 20:07:44 From Eileen : Present! 20:07:51 From Alex Vanderpol : Present 20:07:52 From Kimberly Wong : Kimberly Wong: Present 20:07:53 From Brian K member at large : present 20:07:56 From Lisa Movius : here! 20:08:21 From Elizabeth Blackbourn : present 20:08:54 From Eileen : Congratulations on the new place, Cory! 20:08:58 From Elizabeth Blackbourn : https://democratsabroad.atlassian.net/wiki/spaces/ccChina/pages/5440079078/Meeting+Minutes 20:09:24 From Eileen : Second 20:09:28 From Elizabeth Blackbourn : aye 20:09:32 From Eileen : Aye 20:09:34 From Cory Stroik : aye 20:09:36 From Alex Vanderpol : aye 20:09:37 From Anders Hove (GIZ) : aye 20:09:37 From Kimberly Wong : aye 20:09:42 From Terry Watkins : Aye 20:09:51 From Eileen : Aye 20:09:57 From Lisa Movius : aye 20:10:02 From Eileen : Aye for Jacob. 20:10:11 From Elizabeth Blackbourn : Eileen Walsh is voting as proxy for Jacob Aldaco, Vice Chair 20:10:13 From Brian K member at large : aye 20:10:35 From Elizabeth Blackbourn : Motion passes: minutes to be aprroved at next meeting 20:10:55 From Elizabeth Blackbourn : https://www.democratsabroad.org/da_admin_training_schedule 20:12:52 From Elizabeth Blackbourn : https://www.democratsabroad.org/disability_signup 20:13:56 From Elizabeth Blackbourn : https://www.democratsabroad.org/505405/voter_registration_hispanic_caucus_discussion 20:14:20 From Elizabeth Blackbourn : https://www.democratsabroad.org/505405/sh_book_club_-_5th_risk 20:14:48 From Elizabeth Blackbourn : https://www.democratsabroad.org/covid_19 20:14:57 From Elizabeth Blackbourn : https://www.youtube.com/watch?v=J9lakugrkQc 20:19:49 From Elizabeth Blackbourn : covidtaskforce@democratsabroad.org 20:23:05 From Michael March : Thanks very much for spreading the word and work of the Covid Task Force. 20:24:00 From Anders Hove (GIZ) : ** handup 20:27:27 From Elizabeth Blackbourn : 4.2 Non-Voting Members. Any Deputy Communications Officer or General Counsel duly appointed and approved shall be non-voting and serve only to assist and advise members of the Executive Committee. Any Deputy Communications Officer or General Counsel so appointed shall take part in meetings of the Board and shall be considered members of the Board for the purposes of these Bylaws, but shall have no right to vote. Deputy Communications Officers shall assist the Communications Director and Board with assigned tasks. Work will be reviewed and approved by the Communications Director and/or the Chair prior to publication. The General Counsel shall be available for consultation on legal and procedural questions relating to DA China and its activities, including interpretation of and compliance with these Bylaws, the Charter of the DPCA and the Charter and Bylaws of the DNC. 20:27:37 From Elizabeth Blackbourn : The non-voting members assisting and advising the Leadership Board shall consist of: (a) (up to 3) Deputy Communications Officers. Appointed by the Chair, in consultation with DACN ExCom; (b) General Counsel. Appointed by the Chair, in consultation with DACN ExCom. 20:28:49 From Elizabeth Blackbourn : 4.3 Meetings. The Board shall meet at regular intervals upon call by the Chair, for the purpose of directing the activities of DACN. Five members of the Board may also call a meeting of the Board. The Board may continue to operate as long as all Executive Committee positions were filled at the most recent biennial Annual General Meeting (AGM) for elections. 20:30:00 From Elizabeth Blackbourn : 4.4 Executive Committee. Collectively, the Officers shall comprise the Executive Committee of DACN (“Executive Committee”). The Executive Committee shall meet at least quarterly to discuss organizational matters and vote on rules and procedures. 20:31:51 From Anders Hove (GIZ) : ** handup 20:32:20 From Elizabeth Blackbourn : Motion: Adopt all Article 4 Amendments 20:32:25 From Elizabeth Blackbourn : yay 20:32:28 From Eileen : Aye. 20:32:29 From Brian K member at large : aye 20:32:31 From Kimberly Wong : Aye 20:32:31 From Anders Hove (GIZ) : Anders: aye 20:32:32 From Lisa Movius : yay 20:32:32 From Cory Stroik : yay 20:32:35 From Eileen : Eileen votes Aye for Jacob. 20:32:37 From Brian K member at large : yay 20:32:43 From Terry Watkins : yay 20:33:06 From Elizabeth Blackbourn : Motion passes 20:34:40 From Elizabeth Blackbourn : Article V: OFFICERSDACN Officers shall be the Chair, Vice Chair, Secretary, Treasurer, Director of Information Technology, and Director of Communications. The Chair and Vice Chair shall be of different sex, as declared by each candidate in advance of the election. For the purposes of this section, the term “sex” is defined as male, female, intersex, or any other classification of sex or gender that is legally recognized by any state or federal jurisdiction within the United States of America. Collectively, the Officers shall comprise the Executive Committee of DACN (“Executive Committee”). 20:34:58 From Anders Hove (GIZ) : ** handup 20:35:26 From Brian K member at large : yay 20:35:29 From Eileen : Aye 20:35:31 From Terry Watkins : aye 20:35:38 From Elizabeth Blackbourn : Motion unanimous consent 20:35:41 From Elizabeth Blackbourn : Article 20:35:43 From Elizabeth Blackbourn : V changes 20:35:46 From Elizabeth Blackbourn : aye 20:35:51 From Lisa Movius : aye 20:36:18 From Elizabeth Blackbourn : Article V passes 20:38:25 From Elizabeth Blackbourn : 9.2 Bank account authority: The Chair and Treasurer shall have joint signature authority on any and all DACN banking accounts. 20:38:34 From Elizabeth Blackbourn : 9.3 Authority for spending and reimbursements: Any expenditures in excess of or equivalent to Chinese RMB 100 (or equivalent) must be approved by both the Chair and Treasurer, and any reimbursement in amounts in excess of this level requires their pre-approval. Any expenditures or reimbursement in excess of Chinese RMB 1,000 (or equivalent) require prior approval by the majority of the DACN Executive Committee. Any expenditure below these amounts may be approved for spending or reimbursement by the Chair or Treasurer. 20:39:23 From Anders Hove (GIZ) : ** handup 20:39:36 From Elizabeth Blackbourn : Motion to vote on changes to Article 9 unanimous consent 20:39:59 From Anders Hove (GIZ) : technically we should still second 20:40:11 From Brian K member at large : aye 20:40:17 From Lisa Movius : aye 20:40:22 From Terry Watkins : aye 20:40:24 From Elizabeth Blackbourn : Motion to vote on changes to Article 9 unanimous consent 20:40:27 From Elizabeth Blackbourn : passes 20:40:29 From Elizabeth Blackbourn : aye 20:41:03 From Elizabeth Blackbourn : ARTICLE X Director of IT: The IT Director shall be responsible for DACN’s information technology needs, including IT support for maintaining the membership database and for maintaining the operation and integrity of DACN’s email accounts, website, and other multimedia platforms. The IT Director shall be familiar with and act as the administrator of the platform system or systems used by Democrats Abroad membership. The IT Director shall collaborate with the Secretary during DACN’s membership verification exercises. The IT Director shall advise the Board on available measures to protect the security of the database and communications against data theft and malicious infiltration and corruption. The IT Director will consult and work in coordination with the Democrats Abroad IT team. The IT Director shall report to the Board on their activities. 20:42:21 From Elizabeth Blackbourn To Terry Watkins(privately) : When we roll to voting, change the slide 20:42:24 From Elizabeth Blackbourn To Terry Watkins(privately) : There’s a photo for each 20:42:46 From Anders Hove (GIZ) : second 20:43:05 From Elizabeth Blackbourn : Motion to adopt passes 20:43:46 From Elizabeth Blackbourn : ARTICLE XI: Director of Communications and Information Technology Director of Communications: The Communications Officer shall be responsible for designing, implementing and coordinating the communications activities of DACN, including the international, national and local websites, use of social media, and press communications. The Communications Officer will collaborate with the other Officers and other DACN members appointed as Deputy Communications Officers and having appropriate skills and experience to assist in the implementation of a coordinated communications strategy. The Communications Officer will report to the Board monthly on activities undertaken and planned, and will collaborate with Democrats Abroad Global, particularly regarding talking points on sensitive issues. 20:44:17 From Elizabeth Blackbourn : ARTICLE XI: Director of Communications Director of Communications: The Communications Officer shall be responsible for designing, implementing and coordinating the communications activities of DACN, including the international, national and local websites, use of social media, and press communications. The Communications Officer will collaborate with the other Officers and other DACN members appointed as Deputy Communications Officers and having appropriate skills and experience to assist in the implementation of a coordinated communications strategy. The Communications Officer will report to the Board monthly on activities undertaken and planned, and will collaborate with Democrats Abroad Global, particularly regarding talking points on sensitive issues. 20:44:58 From Anders Hove (GIZ) : second 20:45:28 From Elizabeth Blackbourn : Motion to adopt passes 20:46:14 From Elizabeth Blackbourn : Article XII: DPCA Voting Representatives 12.5 Alternates. In the event that a DPCA Voting Representative is unable to fulfill duties of the position, a candidate of the same sex as said representative, who shall have initially run for the position on the slate, shall serve as the alternate. If no such alternate is available, then an alternate shall be appointed by the Chair with consent by a simple majority of the Board. 20:47:15 From Elizabeth Blackbourn : Motion to adopt article 12, 12.5 20:47:24 From Eileen : Aye 20:47:26 From Brian K member at large : yay 20:47:27 From Anders Hove (GIZ) : aye 20:47:29 From Kimberly Wong : yay 20:47:30 From Cory Stroik : aye 20:47:31 From Elizabeth Blackbourn : aye 20:47:32 From Kimberly Wong : aye 20:47:32 From Eileen : Eileen votes Aye for Jacob 20:47:34 From Brian K member at large : aye 20:47:40 From Lisa Movius : aye 20:47:47 From Elizabeth Blackbourn : The motion to adopt 12.5 passes 20:48:11 From Elizabeth Blackbourn : 15.1 Terms and Limits. The Members of the Board shall be elected on odd years at the AGM, which meeting shall be held prior to DPCA’s annual meeting for that year. They shall be elected, for a term of two (2) years, concluding at the next odd year’s AGM. No Officer can serve more than two consecutive terms in the same office. 20:48:54 From Elizabeth Blackbourn : 15.2 Expiration of Term. The terms of all incumbent Board members, appointed Officers, and Committee Chairs shall automatically expire upon the election of a new Leadership Board in accordance with the foregoing paragraph. No Officer can serve more than two (2) consecutive terms in the same office. 20:49:01 From Elizabeth Blackbourn : 15.3 Resignation or Disqualification. Any member of the Board may resign by written notice to the Chair or Vice Chair. A Member of the Board who is determined to no longer qualify as a Member of DACN by vote of a two-thirds (2/3) majority of the Board at a duly convened Board meeting is deemed to have resigned. 20:49:09 From Elizabeth Blackbourn : 15.4 Removal. Any member of the Board may be removed from office by a vote of a two-thirds (2/3) majority of members of the Board at a duly convened meeting of the Board. 20:51:33 From Anders Hove (GIZ) : 2nd 20:51:38 From Elizabeth Blackbourn : Motion to adopt article 15 20:51:45 From Brian K member at large : aye 20:51:45 From Elizabeth Blackbourn : aye 20:51:46 From Lisa Movius : aye 20:51:47 From Eileen : Aye 20:51:50 From Kimberly Wong : aye 20:51:54 From Eileen : Eileen votes Aye for Jacob. 20:51:55 From Terry Watkins : aye 20:52:10 From Anders Hove (GIZ) : aye 20:52:16 From Elizabeth Blackbourn : Motion to amend article 15 passes 20:52:43 From Elizabeth Blackbourn : 16.1 Nominations and Elections Committee. At least 60 days prior to any annual meeting at which elections for members of the Board are to be held, a committee to seek nomination of candidates and administer the election (the “Nominations and Elections Committee” or “NEC”) shall be named by the Chair with the approval of the Board. At least 45 days prior to any special meetings at which elections for members of the Board are to be held, a NEC shall be named by the Chair, in compliance with DA Global. 20:52:57 From Elizabeth Blackbourn : 16.2 Organization and Administration of Elections. The NEC shall decide, in view of local circumstances and to promote the greatest participation, how to organize and administer an election, subject to these Bylaws and DA rules governing Country Committee elections. 20:53:46 From Elizabeth Blackbourn : 16.6 Nominations on the Floor. Only in the instance where an office to be elected does not have declared candidates at the end of the nomination period, will nominations be accepted from the floor during the Annual General Meeting or special meeting. 20:54:31 From Anders Hove (GIZ) : handup 20:57:38 From Elizabeth Blackbourn : 16.7 Each NEC shall ensure, with the assistance of the Board, that all members of DACN are fully informed of the opening of the nominations process and of the elections. Members shall be informed by email and by posting the details on the DACN website. The NEC shall evaluate the qualifications and confirm the eligibility of candidates and prepare a slate of candidates for each office, which will constitute the ballot. The NEC shall conduct its work in an unbiased manner, taking care to ensure fair and equitable access for all candidates, and avoiding any actual or appearance of preference among the candidates. 21:02:27 From Cory Stroik : We sent an email blast out for it too if I remember right? 21:02:29 From Anders Hove (GIZ) : ok, my confusion, sorry 21:02:48 From Cory Stroik : I remember we did it together very late to get it out before midnight lol 21:03:52 From Anders Hove (GIZ) : ** handup for motion 21:04:07 From Elizabeth Blackbourn : https://democratsabroad.atlassian.net/wiki/spaces/ccChina/pages/5476223723/Volunteer+Onboarding please see the 30 days bylaws 9-27 annoucenment 21:04:16 From Anders Hove (GIZ) : anders: aye 21:04:19 From Eileen : Aye 21:04:21 From Elizabeth Blackbourn : aye 21:04:24 From Lisa Movius : aye 21:04:28 From Terry Watkins : aye 21:04:28 From Eileen : Eileen votes Aye for Jacob. 21:04:28 From Cory Stroik : aye 21:04:53 From Kimberly Wong : aye 21:04:59 From Brian K member at large : aye 21:05:11 From Elizabeth Blackbourn : Motion to adopt amendments to article 16 passes 21:05:34 From Lisa Movius : wooohoo! 21:06:20 From Kimberly Wong : yep! 21:06:42 From Elizabeth Blackbourn : Event Form and volunteer page https://democratsabroad.atlassian.net/wiki/spaces/ccChina/pages/5476223723/Volunteer+Onboarding 21:07:15 From Elizabeth Blackbourn : https://www.democratsabroad.org/phonebanking_training https://democratsabroad.atlassian.net/wiki/spaces/gotv2021/pages/6292078669/2021+Phonebanking+Training+Materials 21:08:08 From Elizabeth Blackbourn : Is there an event you'd like DA China to cohost? Let us know! Fill out an events form, or e-mail us: info-china@democratsabroad.org. Event form: https://democratsabroad.atlassian.net/wiki/spaces/ccChina/pages/5476223723/Volunteer+Onboarding 21:08:24 From Elizabeth Blackbourn : Make lifelong friends! Being an expat doesn't have to mean you're disconnected from home. Join the growing community of Americans residing abroad! 21:08:37 From Elizabeth Blackbourn : Every State in America has a designated Facebook page. Search Facebook, or visit this link to find your state team: https://d3n8a8pro7vhmx.cloudfront.net/democratsabroad/pages/14503/attachments/original/1516208958/Facebook_StateGroupList.pdf?1516208958. Workspaces are forming on Slack. Contact info-china@democratsabroad.org to get connected today! Check out the DACN TeamUp calendar for meeting updates. 21:10:39 From Elizabeth Blackbourn : https://democratsabroad.atlassian.net/wiki/spaces/ccChina/pages/5440079078/Meeting+Minutes 21:11:42 From Elizabeth Blackbourn : Website - democratsabroad.org/cn Wiki - https://democratsabroad.atlassian.net/wiki/spaces/ccChina/overview FB: @DAinChina Insta: @DemocratsAbroadChina Twitter: @DemsAbroadChina WeChat: DemocratsAbroad 21:12:24 From Elizabeth Blackbourn : aye 21:12:30 From Eileen : Aye 21:12:31 From Brian K member at large : aye 21:12:37 From Cory Stroik : aye 21:12:37 From Eileen : Eileen votes Aye for Jacob. 21:13:00 From Anders Hove (GIZ) : aye 21:13:02 From Terry Watkins : aye 21:13:11 From Kimberly Wong : Aye 21:13:15 From Elizabeth Blackbourn : Motion to end meeting 21:13:22 From Lisa Movius : aye